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ERP Guiding Principles

The ERP project phases are guided by the following principles that were developed by the Executive Steering Committee:

The ERP will be the primary system for all administrative functions of the University of Miami including the medical campus and hospitals.

  • Implementation will be “vanilla” – we will change our business processes in order to achieve a vanilla implementation.
  • Legacy systems, which tend to operate as silos, will be replaced with an integrated system where data can be seamlessly shared thus improving the quality and timeliness of information.
  • New systems and/or bolt-ons will only be considered if the purchased ERP is unable to provide critical functionality.
  • Existing systems will be retired as the ERP takes their place.
  • The need for shadow systems will be significantly reduced if not eliminated by the ERP.
  • The ERP will enable us to be more insightful about workforce planning opportunities by giving insight into the organization and the related workforce implications.

The ERP will strive to maintain an optimal balance between internal controls, security, legal requirements, and efficient and effective business process. Technology is the tool by which we will achieve this.

  • Access rights with the ERP system will be granted based upon the principle of least privilege whereby only the minimum necessary rights will be assigned to users accessing the system.
  • All administrative access to the ERP will be authenticated via the University of Miami Single Sign-On (SSO) credential set.
  • Segregation of duties will be monitored through the system.
  • The workflow enabled system will eliminate the need for paper based processes and duplicate data entry.
  • Data will be integrated throughout the system and redundancies will be eliminated.
  • The system will facilitate high standards for fiscal accountability.

Employees will be continuously trained to use the system and to keep current with changes.

  • Validations and data checks will be embedded in the system to assure transactions and events are accurate.
  • All systems will be web-enabled with anytime/anywhere access.

While transaction processing is critical, even more important is the need for robust, timely, and accurate management information.

  • Dashboards will be designed to meet management need for information.
  • Drill down capability will be enabled to connect management level information to related operational details.
  • The majority of users will be able to retrieve useful and accurate information easily without the need for advanced technical training.
  • Data within the system will have the highest degree of integrity and timeliness.
  • Where appropriate, real-time processing of events will be preferred over batch processing
  • Create a collaborative, flexible, intuitive environment where a consistent “look and feel” provides users secure and well understood access to their data.