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ERP Security

All faculty and staff who will be using the ERP (Enterprise Resource Planning) system are required to obtain approval for the appropriate security level prior to using the system. Access and associated security level are provided based on a pre-determined role and the tasks each user will be performing within the ERP system.

The new system is comprised of many modules with various links, pages, tables, and fields, therefore users may have different levels of access for different modules, e.g., in the CaneLink system, a user may have Maintenance Level Access for Schedule of Classes and have View Only Access for Admissions information

Granting users the appropriate security level access is very important to the success of maintaining data security within the system.

Data security comprises the following elements:

  • Privacy – Keeping data hidden from unauthorized parties.
  • Integrity – Keeping transmitted data intact.
  • Authentication – Verification of the identity of an entity that’s transferring data.
  • Access – Providing the user with appropriate menus and ability to select pages (components) from those menus. 
  • Authorization – Providing users with access to the data they are allowed to access.
  • Non-repudiation – Capability to assert that updates or modifications were performed by a particular user based on the user’s certificate.

It is the responsibility of every faculty, staff, and student to ensure that data security is achieved within the system. The legitimacy and accuracy of data within the system relies heavily on preventing unauthorized users access to sensitive data, and making sure authorized users have consistent access to the data needed to perform tasks.

Employees may request access to the ERP system once appropriate training has been completed.